Nightshift Admin Assistant
About Us
FirstGroup plc is a leading provider of transport services in the UK and Ireland, and a member of the FTSE 250. Our 30,000 colleagues work across the UK to provide easy and convenient mobility, improving quality of life by connecting people and communities.
Position: Nightshift Admin Assistant
Location: First Bus Caledonia, G42 7BH
Contracted Hours: 37.5 per week (full time & permanent role)
Working Schedule: Nightshift 9pm-5am Monday-Friday
Salary: £29640 per annum, £15.40 per hour
About the Role
Our Glasgow Caledonia Depot is looking for an organised and proactive Engineering Admin Assistant to support our Engineering department on a nightshift basis. You will work closely with the Engineering team, helping to coordinate administrative processes, maintain accurate records, and support the implementation of business and system improvement programmes.
Key Responsibilities
Maintain accurate operational and engineering records and prepare reports to support depot performance and management reviews
Provide administrative support for employee records, including attendance, timesheets, wages, holidays, sickness, and personnel files
Collate and process vehicle defect information and support the administration of the vehicle annual test (MOT) programme
Support day-to-day depot administration, including front desk cover, contractor sign-in, and depot systems such as SAM
Monitor fuel usage and assist with ordering and coordination of stationery, uniforms, and PPE
Ensure compliance with internal procedures
About You
The ideal candidate will be someone who enjoys working in a fast-paced operational environment, can manage multiple tasks efficiently, and takes pride in maintaining accurate and reliable records.
Ideally you will have:
Previous administrative or office support experience
Good IT literacy and experience using administrative systems
Strong attention to detail and excellent time management skills
Well organised with the ability to prioritise tasks effectively
Customer-focused with a practical, common-sense approach
Self-motivated, friendly, and helpful with an excellent telephone manner
Applicants are advised that background checks will be conducted as a standard part of our recruitment process and to comply with UK employment requirements, we ask all applicants to confirm their right to work in the UK.
Equal Opportunities
We aspire to be a diverse and inclusive employer because we believe that diversity brings benefits for our customers, communities and our people. Valuing our differences and drawing on our collective knowledge and experience helps us develop new services, open up new markets and broaden our customer base. We are an equal opportunities employer and welcome everyone regardless of social background, gender or gender reassignment, pregnancy or maternity, marriage or civil partnership status, race, religious beliefs, disability, sexual orientation, sex or age.
