Who are we?

GWR is the proud custodian of Brunel's railway - one of the most prestigious networks in the world.  We have some of the newest trains in the country and exciting plans to extend our services.   With more than one hundred million passenger journeys each year, we carry people to over 275 stations in the South West, from Cornwall and South Wales to London, passing through beautiful country and some of the UK's top tourist destinations. 

We are transforming the way people think about train travel, empowering our team of over 6,000 people from all different backgrounds to make it a great experience for our customers.  Together, we will revalue rail as a very special way to travel – relaxing, fast, efficient, friendly and fun.

About the job

There is a fantastic opportunity for an enthusiastic, self-motivated individual to join the administration team at Reading Train Care Depot as a Depot Administrator. The successful candidate will be assisting with clerical duties with the aim of supporting the depot Management team to help meet business needs.

Your main responsibilities will be:

• Planning and organising Training and Assessments to ensure competencies are up to date
• Note taking at fact finding interviews, divisional council meetings and any locally organised meeting where required to attend as note taker
• Assisting with the administration of Depot Briefings
• Maintaining competency filing and updating local spreadsheets
• Issuing Depot Vehicle Permits
• Upkeep of HR records
• Booking hotels, taxis, and meeting rooms
• Procurement
• Additional tasks as specified by local manager

You'll need to be:

• Well organised with a strong attention to detail and accuracy
• Able to communicate effectively (both verbally and written word)
• Able to respond well under pressure and prioritise workload accordingly whilst using own initiative
• Able to work as part of a team and with limited supervision
• Able to build and develop relationships within a team
• Able to keep a high level of confidentiality at all times and adhere to GDPR

As a minimum you'll need to have:

• Experience of working in a fast paced and challenging office environment
• Demonstrate strong time management, communication and interpersonal skills
• Experience in appropriate IT packages including Microsoft Word, Excel and PowerPoint
• A working knowledge of MS Outlook would be an advantage
• Must demonstrate a willingness to learn new systems and skills
• Previous Admin experience would be advantageous

Additional Information:

This is a fixed-term position for 12 months and will require working Monday to Friday, core business hours. There might be a requirement occasionally, for some out of hours working on an ad-hoc basis to fulfil business requirements.

We all belong at GWR. This is our vision for providing an inclusive environment for all our colleagues, ensuring all candidates have an equal opportunity to access meaningful employment. 

We value our differences such as age, gender, LGBTQIA, ethnicity, religion and disability. We maintain zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.

We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.

We review all roles and job descriptions to ensure they are accessible and, where possible, we support and provide flexible working options; we recommend that you refer to each vacancy description for further details.

If you require additional support to complete your application due to a disability or neurodivergent condition such as dyslexia, dyspraxia, or autism, please follow the links below. We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.

https://exceptionalindividuals.com/neurodiversity/

https://www.healthassured.org/blog/neurodiversity/

INGWR